It can also be used to organize our own work, in which case it acts as a digital personal planner that can replace a physical one. It is useful for small and large groups of people, beginners who are just getting to grips with project management, and large companies with hundreds of employees. Because it works across computers and mobile devices and stores data in the cloud, it allows access to key data wherever and whenever an internet connection is available.

It consists of so-called boards, pages that can be dedicated to a specific project or a specific team. On each board, we can create lists within these cards, which are the basic building blocks of organization on Trello. We can assign tasks, create timelines and calendars, measure productivity, and more through these.

We can create our own board and invite the whole team. Team members can then create lists of commitments (e.g., finance, marketing, meeting minutes) and create individual cards for each task. The cards can then be assigned to the members responsible for the commitments on them. The cards are color-coded and customisable to include attachments and reminders. Members have the option of commenting on each board and asking for further clarification, while addressing either individual members or the whole board at once (via the @board command).

Reminders are one of the features that take the pressure and cognitive load off distracted and busy brains, as board members no longer have to remember all their tasks and commitments – they can simply be reminded of them two days before the deadline.

Access to a particular board can also be restricted so that it can only be accessed by board members who are on it. Alternatively, accessibility can be extended to the workspace, the whole organization (enterprise workspace), or the general public (aka anyone with internet access), who, in this case, can only view but not edit. The workspace is comprised of several different boards which come in handy for larger projects where, for example, one board is dedicated to marketing only and is further elaborated through lists (blog, Instagram marketing, Facebook marketing, etc.).

It is also possible to change the way the data is viewed, but only for the paid version: the timeline view is useful for project planning, the calendar helps with time management, the dashboard shows the statistics of each board, and the table view links all the work on a particular board.

For the less skilled or new to Trello, the tool offers templates for different boards (e.g., the podcast workflow template, the project management template, and the social media marketing board).

Before we start with Trello we need to think about how we want to organize our boards. If our boards are sparse or crammed with ill-thought-out lists and cards, transparency will be reduced, and so will our enthusiasm for using the tool. Trello is just a tool to help organize (group) work, and we need the organizational skills to set it up in a way that helps us, not burdens us.